Arizona
District
Optimist
International

Arizona District
Policies 

District Policies
Arizona District
of
Optimist International
The following are the General and Financial Policies of the
Arizona District approved by the Board of Directors
2017-2018

Download a copy by clicking on the link below


BILLING/REFUND POLICY SET
FOR CONFERENCES
A billing/refund policy has been established related to late cancellations or “registered no-shows” at District Conferences and the Convention when meal commitments have been made to the hotel based upon a contractual agreement deadline.
The District Executive Board stresses that the new policy is intended to compensate for expenses that the district incurs from late cancellations or “no-shows” who have previously registered.
However, at each district meeting a guaranteed number of meals must be provided to the hotel in advance of the weekend. The District is charged for guaranteed number of meals even if less meals are served.
The District has experienced cancellations after committing meal guarantees based upon registration or an individual will register and indicate that they will pay at registration and ultimately not attend.
The District is simply asking a member to compensate the District when a cancellation or “no-show” is billed to the District by the hotel. The District Secre-tary/Treasurer will bill those who register without pay-ment and do not attend.
Prepaid refunds will be handled in the same way but must be requested. Late emergencies or illness can occur and will be dealt with on an individual basis.
IMPORTANT: Always look for the cancellation deadline on the quarterly registration form.
The District is following similar registration refund policies of other groups, hotels, etc., where refunds are honored before a deadline. Your cooperation is appreciated. The refund policy is not to discourage anyone from registering.